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3 Web Conferencing Tips for Small Businesses

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Web conferencing is a great way for small businesses to expand their reach and cut down their costs.  The cost of web conferencing software and

Web conferencing: great way to get a bunch of ...
web conferencing

services has come down considerably making it very affordable for small businesses to take advantage of it’s use.  There are several web conferencing companies out there who offer a different set of features, benefits and price points.  Look at what you need and how web conferencing fits into your marketing and business growth strategy before you decide upon a service to use.  Read on for tips on how small businesses can use web conferencing and webinars.

Automatically replay your recorded webinars over again for residual revenue.  Replay webinars

If you are a small business considering web conferencing, then you may be wondering how to best use it to benefit your business and help you move to the next level. Small businesses are using web conferencing a bit differently than large corporations.

If you would like to use web conferencing to help your small business, then consider these web conferencing tips.

First contact

Rather than thinking of web conferencing as a means to eliminate all travel permanently-which may not be an option for a small business that relies on its ability to make and maintain relationships-use it to eliminate needless trips.

How many times have you turned everything on its head and shelled out hundreds to fly across two times zones to conduct a sales trip, only to have people cancel at the last minute? How many times has an initial meeting been a complete waste of time because the person sent to meet with you has no authority to make purchasing decisions? Unfortunately, this happens a lot when you’re meeting with new customers. But everyone needs to pursue new customers because that is how we grow our business.

However, if you use web conferencing to vet new clients, you can save those useless flights out of state. You can get a read on a potential client’s seriousness and commitment to actually doing business prior to stepping on an aircraft, before you ever lay out money for a ticket.

That is time and money saved.

In fact, other small businesses just like you are cutting their travel costs while growing their new business.

Slash meeting costs

Gathering everyone in the same place to brainstorm is the old way of doing business. But that is not the most cost-effective way to do business in today’s market.

You can get all your employees together online and work through a problem without having to shell out to have them travel to your office. If you have salesmen spread out in a variety of territories, you want to minimize the amount of time you pull them off territory to be in a meeting. Web conferencing helps you accomplish that.

You can all view the same document. Anyone in the meeting can have the floor and show their desktop or a document on their computer. Everyone can see and hear the same thing-just as though you were in the same room.

Cut training expenses

Training is an important part of running your business. After all, you need to keep everyone abreast of any changes or new protocols and knowledge. How do you do that without incurring massive travel and accommodation expenses? With web conferencing, of course. Another benefit for training is that it limits the time your sales force is off their territory. That helps increase revenue and limit lost profits.

These web conferencing tips can help you take your business to the next level of efficiency and productivity. Start using the newest and most convenient technology to better run your business today.

Get more web conferencing tips and learn more ways your small business can start saving money with online meetings at http://www.webconferencetrial.com/

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Web Conferencing Can Help Your Business Run More Efficiently

Posted by marketing admin

Web conferencing is a great tool to be able to help your business grow and become more valuable to your clients and prospects.  There are a lot of web conferencing services that are available that have the features you need that can be used in your business systems to help your business marketing strategy run more effectively.  Before you decide on a specific service, you will need to know what you plan to use the web conferencing for and what kind of integration you need.  Read on for more about how this platform can help run your business.

Business owners, clients, and company investors can all utilize web conferencing programs as an essential tool – regardless of where everyone is located. Benefits of web and video conferencing include saving money by using less resources and time since business owners and customers can meet-up online, instead of leaving the office or having to rent a space. These programs are also environmentally friendly by reducing the need to travel. This manner of communication can be just as efficient as a face-to-face meeting if it is conducted properly.

Communicate Effectively

Web conferencing permits a business to efficiently combine the benefits of a typical phone call and those of a video feed in real time. It also delivers the capability of conducting instant messaging chats during the web meeting. Therefore, you can text, type, and communicate verbally to every individual attending the conference. With immediate access to the World Wide Web, one can also access any essential files or records right on their computer, then share them with the attendees in the meeting – all in real time.

Share Files and Pertinent Information

Web and video conferencing also allows for the distribution and handling of virtually any type of computer program or document. Any attendee, with authorization, can make modifications to these forms, if needed. During a web conference, you also have the ability to permit remote access of your computer to the other participants. This great feature allows attendees to manipulate documents and files with ease. This process eliminates the need to send emails back and forth requesting ideas or revisions. Edits and correction can all be made in real time, while attendees converse about the amendments in the live video feed.

Travel Less or Not at All

Traveling is expensive – regardless if it is international or domestic – and can have a negative financial impact on companies. When businesses have to pay for airfare, rental cars, parking fees, and hotel accommodations, finances can dwindle quickly. Not to mention if an important individual in your company has to leave for travel, you are left without that person for days. Web conferencing decreases the need for travel. Face-to-face meetings can be led via the internet, with participants attending from all over the world. Web conferencing also has great advantages for local employees. You can cut costs by working from home and holding your meetings online to discuss pertinent information. This can eliminate commuting costs and time, cut down on office expenses – since some are working from home – and can increase output.

Matthew is the developer of TheWebReviewer. To learn more about web conferencing and what it can do for your business, visit the webinars review page at The Web Reviewer and also this informative web conferencing article. Matt currently lives in San Diego, CA and is married with four children and has been an online marketer since 2006.

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Webinars – What, When and How Long?

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With today’s multitasking work styles and short attention spans, it’s essential to plan meetings and presentations so you grab and hold your audience’s attention. You need to allow enough time for each section, as well as for the entire event. This is especially important to avoid those “drop outs” who become bored quickly. It’s your job to make your event interesting and interactive, with enough breaks to keep the energy high. Before we give you some proven ClickMeeting tips and tricks, let’s check out… What the Experts Say.

We asked Marta Eichstaedt, webinar expert, business coach/consultant, and certified online trainer, how she determined the proper length. This is what she advised us: “The length of a webinar depends on the goal we want to achieve. There are, however, some rules and techniques that apply. In general, when used as marketing tools, webinars should last between 30 and 60 minutes. This length should take into account time for interaction with your audience. Training events can last longer. For example, I organize online workshops for trainers who want to run their own online training series. These workshops take 90 minutes and the whole course includes 7 meetings. The attendee group is really small (maximum 6 people) and there is a lot of interaction and activities performed by the attendees themselves. However, even with highly interactive workshops, I wouldn’t recommend exceeding two hours per session.

Another example is an extended conference like the Social Media Success Summit which comprises 4 weeks of training in weekly or biweekly webinars, each lasting about 45 minutes. They hold three webinars a day, with 20-minute breaks. The whole event is about 20 different webinars altogether and this format turns out to work best for this topic and audience.” After hearing from the experts and, based on our own experience, we can conclude that webinars typically last around 60 minutes – about the length of an installment of your favorite TV series. This also makes it easy to fit in most of your attendees’ calendars. What should a webinar include The crucial thing is to plan your content so that it’s interesting and allows enough time to cover the essential topics and activities. And practice!

Here are some tips to consider: Polling. This tool provides both feedback and interaction. And the best thing is you can continue speaking while your attendees answer the questions, then quickly sum up and present the results with an animated chart. Alternate tabs. Use tabs to quickly switch between content (just make sure to upload the documents etc. before the webinar). This will keep your audience entertained without wasting your time (and there’s nothing worse than making your attendees wait until your PowerPoint uploads). Pace yourself. Don’t rush, making it difficult for the attendees to follow you. Try to find that perfect balance whereby you cover all the material, capture feedback, and make some decisions. Now this may take some practice. But it’ll be worth it. Hold a Q&A session at the end. Wrap up at least 15 minutes early to let people ask questions. Don’t forget to put this in the meeting agenda as this is a popular item with attendees. Then they’ll be sure to stick around till the end.

When to schedule a webinar?

There are as many date/time preferences as there are people, so it’s best to use your own judgment and follow a few common-sense rules. And always think about your audience first. Think of when you like to attend webinars – Monday is usually when people are busiest after the weekend and a lot of unexpected projects pop up. The same can be said about Fridays, plus you have the “TGIF” factor. So sometime around the middle of the week is probably best but, as I said, this is not a strict rule. As for time of day, one factor to keep in mind is that if your audience is international, you obviously need to pick a time when the greatest number will be able to attend, regardless of time zone. Of course this, again, depends on your audience so the best thing to do is place yourself in their shoes. If you run a series of webinars, you can always poll your attendees or prepare an online survey and ask your audience what days and times they prefer. This is likely to be true for other people who might join your webinar, too.


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How to Record a Live Webinar and Then Automate Replays for A Never-Ending Stream of Profits

Posted by marketing admin

Webinars are a great way to generate interest, revenue and exposure for your business.  When done consistently, they provide the most benefit for a business.  There can be time consuming so the trick here is to create a webinar strategy that generates the most amount of income for the least amount of effort.  The best way to do that is to take advantage of webinar replay software that will allow you to replay recorded webinars and continue to generate profits.  Read on as this article describes how.

If you’re putting on live webinars for your new clients or leads every month, every week, or even every day, you absolutely must learn to incorporate automation to lower your workload. If you’re putting on essentially the same material, you only need to do it once and then you can create the look and feel of a live event but set it on automatic replay for future leads. Here’s how to record a live webinar once, and then automate replays for a never ending stream of profits.

1. Record the next webinar you do live. If you’re not familiar with how to do this, it’s very simple. You can use a screen capture software, or the service you are using now to broadcast your webinar probably has a record feature.

2. Make sure you don’t use any time-sensitive language in your webinar. For instance, don’t say “good morning” or “okay, it’s 3 o’clock and time to start wrapping up.” And of course, don’t refer to the weather or any current events, upcoming or recently passed holidays, etc. Make sure the event is timeless.

3. Pack your webinar with all the info you want your new leads to have. Since you only want to have to do it once, try your best to not leave anything out. The good news is, you’ll be able to edit your recorded webinar, so just try to make sure you get everything in there. You can edit out anything “fluffy” or repetitious.

4. Sign up for an automated webinar playback service. They are affordable, and very easy to use. This service will allow you to set up when you want your webinar to play – whether it’s a certain time each week, like Wednesday nights at 8 pm, or every day at 9 am. You can also tweak other settings, add an interactive question/answer box, add a countdown timer, and things like that.

5. Add your new automated webinar to your autoresponder series. Figure out when you want your new leads to be introduced to the webinar and insert it into your autoresponder sequence.

Now you’re set up to make money while you’re out bowling with the kids. A lot of people resist this step because they’re intimidated by the set-up process (it’s easy!), or because they fear that they really need to be present on all their webinars. You don’t need to worry about these things. They’re “tried and true.” The truth is, if you use your newly created free time to add more value for the customer to your current products and create new ones, you’re making great use of your time.

Stealth Seminar is my favorite automated webinar tool – and it’s affordable to almost everyone.

Visit http://StealthSeminar.org now for free resources, including the 9 Easy Ways You Can Skyrocket Your Income Using Automated Webinars, and the Little Black Book of Automated Webinars – both free.

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Webinar Software – An Introduction

Posted by marketing admin

In this article on webinar software, the author discusses what kind of features you should look for when you are deciding upon a webinar solution.  This article is good in giving you a basic overview of what web conferencing software can do for you.

Webinar is the short form for Web Seminar. Businesses are becoming more dynamic with the kind of latest technologies and software applications helping them to spread their wings across the globe. Webinars and web conferencing are today’s most effective multimedia business tools for global businesses for conducting business presentations, demonstrations or offering training to a worldwide audience.

Webinar software plays a vital role in the success of business meetings with the power of global reach. These systems work efficiently with unmodified the web browsers and servers as they are easily accessible to the millions of web and the intranet users. Created as a groupware in the initial stages the forum software focused mainly on group discussion, scheduling and for sharing documents.

Till recently online meetings and collaborations used to be expensive due to the expensive webinar tools and the bandwidth limitations and its complexities. Now the webinar software system has become versatile being able to integrate all the communication technologies and software that combine audio, video, text and other forms of live interaction.

What to look for in webinar software

1. The software must be able to support operating systems like Windows or Unix. Macintosh servers offer limited choices. The software should be compatible with other environments.

2. Browser support is also an essential aspect of webinar software as they rely on Java script and HTML frames and sometimes some more special browser add-ons enabling all the users to access the web conferencing system.

3. Integration of applications is essential for web conferencing and the webinar software should be able to integrate seamlessly with the related applications for communication.

4. The administration capability is also of much importance when designated users are to be given limited administrative capabilities.

5. The system should allow the host of the webinar to have control over who can access the webinar and the level of access that each participant is allowed.

6. The important factor in selecting the webinar software that suits the requirements of the business. They are available for free to thousands of dollars. You can decide according to your specific needs as freeware product is sometimes more powerful than the paid product and the one that costs the most may not fulfill the specific needs of the host.

7. The webinar software products should be customizable and flexible. This is for enhancing the functionality of the system.

The webinar software field is vast and the wide range of products has their own strengths and weaknesses. A careful analysis of the business needs and the features of the webinar software are necessary for making the right choice.

Check out the latest webinar and web conferencing info at Web Conferencing Social Site. For information on web conferencing free trials that you can try out immediately, visit the web conferencing social site, log on to http://webconferencingdatabase.com

More articles on Webinar Software:

See How InstantPresenter Turned Our First Webinar into a Success!

Watch this InstantPresenter webinar we hosted and see why we will forever be using their webinar software. See how they stack up to Adobe, Yugma, and Dimdim.

Publish Date: 01/14/2010 22:06

http://www.seoexpert.tv/

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