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Web Conferencing Can Help Your Business Run More Efficiently

November 23rd, 2011

Web conferencing is a great tool to be able to help your business grow and become more valuable to your clients and prospects.  There are a lot of web conferencing services that are available that have the features you need that can be used in your business systems to help your business marketing strategy run more effectively.  Before you decide on a specific service, you will need to know what you plan to use the web conferencing for and what kind of integration you need.  Read on for more about how this platform can help run your business.

Business owners, clients, and company investors can all utilize web conferencing programs as an essential tool – regardless of where everyone is located. Benefits of web and video conferencing include saving money by using less resources and time since business owners and customers can meet-up online, instead of leaving the office or having to rent a space. These programs are also environmentally friendly by reducing the need to travel. This manner of communication can be just as efficient as a face-to-face meeting if it is conducted properly.

Communicate Effectively

Web conferencing permits a business to efficiently combine the benefits of a typical phone call and those of a video feed in real time. It also delivers the capability of conducting instant messaging chats during the web meeting. Therefore, you can text, type, and communicate verbally to every individual attending the conference. With immediate access to the World Wide Web, one can also access any essential files or records right on their computer, then share them with the attendees in the meeting – all in real time.

Share Files and Pertinent Information

Web and video conferencing also allows for the distribution and handling of virtually any type of computer program or document. Any attendee, with authorization, can make modifications to these forms, if needed. During a web conference, you also have the ability to permit remote access of your computer to the other participants. This great feature allows attendees to manipulate documents and files with ease. This process eliminates the need to send emails back and forth requesting ideas or revisions. Edits and correction can all be made in real time, while attendees converse about the amendments in the live video feed.

Travel Less or Not at All

Traveling is expensive – regardless if it is international or domestic – and can have a negative financial impact on companies. When businesses have to pay for airfare, rental cars, parking fees, and hotel accommodations, finances can dwindle quickly. Not to mention if an important individual in your company has to leave for travel, you are left without that person for days. Web conferencing decreases the need for travel. Face-to-face meetings can be led via the internet, with participants attending from all over the world. Web conferencing also has great advantages for local employees. You can cut costs by working from home and holding your meetings online to discuss pertinent information. This can eliminate commuting costs and time, cut down on office expenses – since some are working from home – and can increase output.

Matthew is the developer of TheWebReviewer. To learn more about web conferencing and what it can do for your business, visit the webinars review page at The Web Reviewer and also this informative web conferencing article. Matt currently lives in San Diego, CA and is married with four children and has been an online marketer since 2006.

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  • Net-Based Conferencing – What Each Firm Wants (pctechmojo.com) Wouldn’t or not it’s great if everybody within the workplace were all born with the present of mental telepathy?  There’d be no want for the telephone traces and fax machines, a lot less the Internet.
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Webinars – What, When and How Long?

November 18th, 2011

With today’s multitasking work styles and short attention spans, it’s essential to plan meetings and presentations so you grab and hold your audience’s attention. You need to allow enough time for each section, as well as for the entire event. This is especially important to avoid those “drop outs” who become bored quickly. It’s your job to make your event interesting and interactive, with enough breaks to keep the energy high. Before we give you some proven ClickMeeting tips and tricks, let’s check out… What the Experts Say.

We asked Marta Eichstaedt, webinar expert, business coach/consultant, and certified online trainer, how she determined the proper length. This is what she advised us: “The length of a webinar depends on the goal we want to achieve. There are, however, some rules and techniques that apply. In general, when used as marketing tools, webinars should last between 30 and 60 minutes. This length should take into account time for interaction with your audience. Training events can last longer. For example, I organize online workshops for trainers who want to run their own online training series. These workshops take 90 minutes and the whole course includes 7 meetings. The attendee group is really small (maximum 6 people) and there is a lot of interaction and activities performed by the attendees themselves. However, even with highly interactive workshops, I wouldn’t recommend exceeding two hours per session.

Another example is an extended conference like the Social Media Success Summit which comprises 4 weeks of training in weekly or biweekly webinars, each lasting about 45 minutes. They hold three webinars a day, with 20-minute breaks. The whole event is about 20 different webinars altogether and this format turns out to work best for this topic and audience.” After hearing from the experts and, based on our own experience, we can conclude that webinars typically last around 60 minutes – about the length of an installment of your favorite TV series. This also makes it easy to fit in most of your attendees’ calendars. What should a webinar include The crucial thing is to plan your content so that it’s interesting and allows enough time to cover the essential topics and activities. And practice!

Here are some tips to consider: Polling. This tool provides both feedback and interaction. And the best thing is you can continue speaking while your attendees answer the questions, then quickly sum up and present the results with an animated chart. Alternate tabs. Use tabs to quickly switch between content (just make sure to upload the documents etc. before the webinar). This will keep your audience entertained without wasting your time (and there’s nothing worse than making your attendees wait until your PowerPoint uploads). Pace yourself. Don’t rush, making it difficult for the attendees to follow you. Try to find that perfect balance whereby you cover all the material, capture feedback, and make some decisions. Now this may take some practice. But it’ll be worth it. Hold a Q&A session at the end. Wrap up at least 15 minutes early to let people ask questions. Don’t forget to put this in the meeting agenda as this is a popular item with attendees. Then they’ll be sure to stick around till the end.

When to schedule a webinar?

There are as many date/time preferences as there are people, so it’s best to use your own judgment and follow a few common-sense rules. And always think about your audience first. Think of when you like to attend webinars – Monday is usually when people are busiest after the weekend and a lot of unexpected projects pop up. The same can be said about Fridays, plus you have the “TGIF” factor. So sometime around the middle of the week is probably best but, as I said, this is not a strict rule. As for time of day, one factor to keep in mind is that if your audience is international, you obviously need to pick a time when the greatest number will be able to attend, regardless of time zone. Of course this, again, depends on your audience so the best thing to do is place yourself in their shoes. If you run a series of webinars, you can always poll your attendees or prepare an online survey and ask your audience what days and times they prefer. This is likely to be true for other people who might join your webinar, too.


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How to Record a Live Webinar and Then Automate Replays for A Never-Ending Stream of Profits

November 15th, 2011

Webinars are a great way to generate interest, revenue and exposure for your business.  When done consistently, they provide the most benefit for a business.  There can be time consuming so the trick here is to create a webinar strategy that generates the most amount of income for the least amount of effort.  The best way to do that is to take advantage of webinar replay software that will allow you to replay recorded webinars and continue to generate profits.  Read on as this article describes how.

If you're putting on live webinars for your new clients or leads every month, every week, or even every day, you absolutely must learn to incorporate automation to lower your workload. If you're putting on essentially the same material, you only need to do it once and then you can create the look and feel of a live event but set it on automatic replay for future leads. Here's how to record a live webinar once, and then automate replays for a never ending stream of profits.

1. Record the next webinar you do live. If you're not familiar with how to do this, it's very simple. You can use a screen capture software, or the service you are using now to broadcast your webinar probably has a record feature.

2. Make sure you don't use any time-sensitive language in your webinar. For instance, don't say "good morning" or "okay, it's 3 o'clock and time to start wrapping up." And of course, don't refer to the weather or any current events, upcoming or recently passed holidays, etc. Make sure the event is timeless.

3. Pack your webinar with all the info you want your new leads to have. Since you only want to have to do it once, try your best to not leave anything out. The good news is, you'll be able to edit your recorded webinar, so just try to make sure you get everything in there. You can edit out anything "fluffy" or repetitious.

4. Sign up for an automated webinar playback service. They are affordable, and very easy to use. This service will allow you to set up when you want your webinar to play - whether it's a certain time each week, like Wednesday nights at 8 pm, or every day at 9 am. You can also tweak other settings, add an interactive question/answer box, add a countdown timer, and things like that.

5. Add your new automated webinar to your autoresponder series. Figure out when you want your new leads to be introduced to the webinar and insert it into your autoresponder sequence.

Now you're set up to make money while you're out bowling with the kids. A lot of people resist this step because they're intimidated by the set-up process (it's easy!), or because they fear that they really need to be present on all their webinars. You don't need to worry about these things. They're "tried and true." The truth is, if you use your newly created free time to add more value for the customer to your current products and create new ones, you're making great use of your time.

Stealth Seminar is my favorite automated webinar tool - and it's affordable to almost everyone.

Visit http://StealthSeminar.org now for free resources, including the 9 Easy Ways You Can Skyrocket Your Income Using Automated Webinars, and the Little Black Book of Automated Webinars - both free.

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Why You Should Use Webinars In Your Business

December 12th, 2010

Webinars are a great tool to use in your business and can provide many benefits for your business.  They are great as lead generators, revenue generators and also great for pre-sales.  Webinars are easy to put on as well as easy to do on a repeated basis with all of the affordable tools out there.  If you are a consultant or coach, webinars are a great way to generate new revenue streams for your business.  This post is about why webinars are a good thing to implement in your business.

Here are some videos about using webinars in your business.

How to Host Great Business Webinars

Discover how to host great business webinars with tips from Virtual Communication Coach Sheri Jeavons. www.power-presentations.com Prior to even starting a webinar, there are a few things you should think about to make sure your everything runs smoot…

Webinars – A 21st Century Business Tool

Discover how this cost-effective technology can help your business or organization! Webinars are multi-media programs that enable you to view a presentation,training session, or infomercial from the comfort of your office or home. Available 24/7 via …

How To Conduct a Webinar – Prepare, Promote and Present Great Business Webinars

www.free.howtowebinar.com Conducting a free webinar for your business clients can be the big gun in your sales and marketing arsenal. First, PREPARE by choosing the best webinar software for your needs. Dimdim is free for under 20 people. Webex and G…

Here is an article titled “Why Should You Offer Webinars in Your Business”

A “webinar” is a presentation delivered over the Web rather than face to face (i.e. Web + seminar). Webinars are the hot new way to deliver information, especially in this time of climate change awareness, corporate cost-cutting, emphasis on lifestyle and global access.

The two most obvious benefits of webinars are the savings in time and expenses – for both you and your participants. Everything is done from the comfort of your home or office; and the same applies for your audience.

But webinars offer more – much more. In fact, here are twenty-one other benefits of webinars.

  1. No geographical boundaries: You can reach the world, not just your own town, city or country.
  2. Build loyalty with existing clients: It’s an easy, low-cost leveraged way to add value and maintain your relationship.
  3. Invite prospects to attend: It’s a low-cost way to give them an experience of you before they “buy” you.
  4. Run it with small numbers: You don’t have to worry about getting minimum numbers to manage venues, handouts, catering and the like.
  5. Run it with large numbers: Again, you don’t have to worry about finding and booking a suitable venue, managing catering, allowing for parking, arranging the room, printing (or carrying!) enough handouts, and the like.
  6. Record it to create instant products: Many webinar services have a recording feature built in, so recording your webinar is a breeze. You can then turn that recording into a product – typically a DVD, video podcast or on-line video.
  7. Give people more access to you: A webinar is a low-cost way to interact with many people at the same time, while still offering great value.
  8. Point of difference: Few infopreneurs are using them; and even fewer are using them well. You can stand out by adding them to your service mix.
  9. Make a difference: Because of the global possibilities, you can reach people beyond your borders. And because of the low cost, you can reach people who wouldn’t be able to afford your other services.
  10. Do market research: Before each webinar, survey the attendees to discover their biggest questions, concerns, challenges and aspirations about your topic. This becomes invaluable market research for you, not just for the webinar itself but for your business in general.
  11. Test out new material: Because there’s less visual focus on you than in other presentation modes, you don’t have to spend as much time on stage presence. Instead, you can focus on the content, structure and flow. You can test new material and ask for feedback. You can even use copious notes, mind maps and other speaker aids, because you’re presenting from the privacy of your office.
  12. Live access for members-only site: If you run a membership site, it’s easy to lose the personal connection, which might have been the reason they signed up in the first place. One way to get back that personal connection, and still do it in a leveraged way, is through webinars.
  13. Provide product support: Use webinars to answer customer questions, explain how they can use the product more effectively, and get feedback for future enhancements.
  14. Supplement live events: Some webinars will replace live events, while others supplement them. For example, if you run a training program, it’s easy to offer a follow-up webinar for participants, say, 90 days later.
  15. Expose your database to guest experts: You don’t have to be the star of all your webinars. It’s the ideal format for you to bring in a guest presenter – somebody who serves the same market, but with a different area of expertise.
  16. Expose joint venture partners to your database: If you have a strong database and you know somebody else with a product ideally suited for that database, bring them in as a guest on a webinar. Because of the personal interaction, this is more effective than, say, just promoting their product in your newsletter or on your Web site.
  17. Easy to offer as a bonus / incentive: Offer webinar “seats” to anybody for any reason – for example, as a bonus for somebody who buys a product by a certain date; or an incentive for clients to make a booking before the end of the financial year.
  18. Short lead time: Because the logistics of webinars are so simple, you don’t have to plan them months in advance.
  19. Develop an on-line arm to your business: You become less committed to face-to-face presentations, giving you more opportunities for travel, leisure time and flexibility in your work flow.
  20. Replace high-cost face-to-face presentations in a tough economy: You can retain clients who would have otherwise cancelled bookings.
  21. Remain competitive: You manage the threat of other experts delivering your message to your clients over the Internet, which means you remain competitive in this “flat” world.

With all these benefits, why aren’t you adding webinars to your service offerings?

Gihan Perera is the author of “Webinar Smarts”, the smart way for professional speakers, trainers, thought leaders and business owners to deliver engaging and profitable webinars.

If you want to know how to reach the world with mic, screen and mouse, visit http://webinarsmarts.com/ for your copy.

Here are some blog postings about using webinars in your business:

Gihan Perera: Ten Ways to Use Webinars in Your Business

Ten Ways to Use Webinars in Your Business. I recently made a presentation about webinars to CAPS, the Canadian Association of Professional Speakers, at their annual conference. Here is an extract from that presentation: …

Publish Date: 12/12/2010


Free Webinar Shows How to Use Web Conferencing to Grow Your …

Web conferencing is an online tool that can help your business connect with potential customers and effectively showcase the products and services you offer.

Publish Date: 11/06/2010

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How to Record Your Webinar Use these Professional Tips and Tricks!

August 23rd, 2010

Webinars are a great way to get more exposure to your web site and business as well as a great  way to create additional product offerings or bonuses for your business as well.  Webinars can also be used to provide educational help to your target market.  One of the best ways to use webinars however, is to make sure they are recorded so that they can take advantage of the “do it once, get paid over and over again” type of product – or the residual income model.  Read on as the author talks about how to record your webinar so you can get the most advantage out of it.

Trying to record your webinar?

Let me show you a few tricks, but first, here are some reasons why you would want to record your webinar in the first place:

- Replays

Many people who couldn’t attend your webinar live are still interested in your products or services. So, providing a replay is a great way to get more sales and even have your customers pass the replay along to others virally.

- Product Creation

A webinar recording makes a great stand-alone product when you upload it to a password protected site or burn it to a CD.

- Training Module

This one is related to “product creation” above. Record a webinar so you can add the recording to an existing product or perhaps extra training on a specific topic. You could even record webinars and use them as bonuses to give away with the purchase of one of your major products.

So, how to record a webinar?

Some webinar hosting companies have a recording feature built in, but you always want your own recording as a back up. And strange as it may sound, your recording may higher quality.

Step 1: Login into your webinar host as the organizer and start your webinar

Step 2: Using a SECOND computer, login as an attendee to your own webinar

The second computer needs to have screen capture software such as Camtasia so that you can capture your webinar that is now showing on the screen. Screen capture software will capture all of the video and audio from your webinar – and allow you to turn it into whatever file type you need.

Step3: On your second computer that is recording your webinar, set your screen parameters and audio settings and hit “record”.

Make sure you set your audio to record “inline” and use a 1/8 to 1/8 audio jack to “trick” the computer into recording only the webinar and not your voice when presenting on the other computer. Otherwise you would have to out the recording computer in another room that is completely quiet!

But if you plug one end of the 1/8″ cable into the mic jack and the other end of the 1/8″ cable into the headphone jack, you can set the recording computer right next to you and even see in real time what your attendees are seeing. This helps with lag problems and is a great safety check when presenting live.

Step 4: When finished recording, render the file either to burn to a CD or for uploading to the Internet.

You can also spice up your recording by adding music on the front end and back end. Make sure to use royalty-free so you don’t get in trouble. You can also add a “call to action” on the web page that has your webinar replay. This way, they don’t have far to go when they watch your replay and want to buy!

So, record your webinars and start watching your online or offline business explode using webinars!

Stephen Beck is an expert at showing individuals and small businesses how to explode their sales using webinars! He invites you to an amazing FREE weekly webinar to discover tips on running your own webinar and how to record a webinar yourself. Hurry, these fill up fast! Lock in your spot here: http://www.WildlyWealthyWebinars.com.

More on how to record a webinar:

How to record a webinar using Camtasia Studio

How to record a webinar using Camtasia Studio. I know this is a bit off topic from my usual, but I’ve talked to so many people about this and nobody seems to have a good solution. Here are the steps I use to get PERFECT video AND AUDIO …

Publish Date: 08/10/2010

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